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Part-time Construction Contract Administration Assistant

Location: Raleigh, North Carolina
Job # 11201147
Date Posted: 07-24-2018
Moseley Architects provides comprehensive professional architectural, engineering, and interior design solutions to clients seeking responsive and reliable facility planning and design services, as well as specialized expertise. We understand that great design is only one component of a project’s success and strive to deliver high-quality, value-based, and timely service for projects both large and small. As a result, we have maintained a reputation as one of the most trusted design firms in the Mid-Atlantic region since 1969.

Moseley Architects is currently seeking a Construction Contract Administration Assistant for a part-time employment opportunity working twenty-nine hours per week in our Raleigh, North Carolina office.  We are looking for a well-organized, can-do multi-tasker to join our team.  As the Construction Contract Administration Assistant, this individual will be responsible for providing assistance to one or more Construction Contract Administrators (CCA) with administrative support.  This will ensure the successful delivery of high-quality Construction Phase services to Owners and Contractors for the specific projects for which the CCA is responsible.  At least two years of previous experience in an administrative role working in an architectural or construction office would be favorable.

Location: Raleigh, North Carolina

  • 2+ years of Administrative experience
  • Experience in construction administration is a plus but not mandatory.
  • Make all construction phase files include setting up each new project with a “basic” set of files and all additional files needed thereafter for all projects.
  • Enter submittal registers and contract data into Newforma and/or Prolog database at the direction of the CCA prior to the start of the construction phase.
  • Enter CSI data into the Vision database.
  • Log RFI’s, PCO’s, Applications for Payment and Submittals, into the Newforma and/or Prolog database, transmit to appropriate parties for review and response and return to contractor as appropriate.
  • Maintain and organize Submittal “Samples” for each project with appropriate identification labeling.  
  • Create Change Orders when requested, including assembling PCO backup information from files, copying and organizing into the Change Order package.
  • Type and/or create any other documents needed by department personnel
  • Keep paperwork moving for Construction Contract Administrators (CCA) who are out of the office for an extended period of time due to project requirements or personal leave time.
  • Assist Marketing by supplying information required for preparation of proposals when requested.
  • Research contract documents for “special assignments” as requested
  • Box files for storage when projects have ended  
 Required Skills
  • Typing and data entry
  • Timeliness, accuracy, and attention to detail are very important
  • Strong multi-tasker with the ability to successfully organize and prioritize

Software Proficiencies
  • Microsoft Office Suite
  • Experience in Newforma, Prolog, Deltek/Vision, Adobe and Bluebeam
  • Knowledge of the following database programs also preferred: Procore, Primavera, InterScope and PlanGrid
A valid, unrestricted driver’s license and driving record, as deemed acceptable by our firm’s liability insurance carrier, must be presented and maintained.

Through Moseley’s own in-house Moseley University program, employees are provided with a platform to learn additional skills that can assist with professional development and help pave the way for future advancement, while promoting the core values and attributes that make Moseley Architects unique in the marketplace.

Please submit your cover letter and résumé online at, or via mail at 3200 Norfolk Street, Richmond, VA 23230, Attn: Human Resources.  

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