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Specifications Writer

Location: Richmond, Fairfax, or Virginia Beach, Virginia
Job # 9827500
Date Posted: 08-28-2017
Would you like to work for a nationally recognized architectural firm that is serious about its mission of designing solutions, building trust, and enriching lives?  Do you also want to work for a firm that has fun and recognizes the importance of a well-balanced life for their employees?  If so, Moseley Architects is the place!
We are currently seeking a full-time architectural specifications writer to be an integral member of our team.  This position will be responsible for writing, editing and coordinating architectural specifications and related documents, utilizing AIA/Arcom Masterspec, including customized company updates.  The specifications writer will participate in design development through bidding phases by preparing outline specifications for the design development phase when necessary; assembling project manuals for construction documents phase; and preparing addenda during bidding phase. 
Location: Candidate may elect to work from any one of the following Moseley Architects office locations: 
  • Virginia- Richmond, Fairfax, Virginia Beach, Warrenton, or Harrisonburg 
  • North Carolina- Charlotte or Raleigh
  • South Carolina- Columbia
  • Maryland- Flexible
  • 7 years experience independently writing specifications for the architectural and construction industry for large institutional public sector and government projects values between $1- $100 million including both new buildings and complex renovations preferred
  • A degree in Architecture or equivalent experience
  • Licensed Architect preferred
  • LEED Accreditation and CSI certified preferred
  • Interpret architectural, engineering, and interior design plans to write, edit, and coordinate contract specifications and related documents, including MasterFormat 2012 naming and numbering conventions.
  • Write technical descriptions specifying material qualities and properties based on knowledge of materials standards, construction processes, and building code requirements
  • Assist project managers with outline specifications for design development phase
  • Conduct quality reviews of construction documents while researching and preparing specifications and coordinate with ongoing design work
  • Assemble project manuals for construction documents phase.  Coordinate with technical specifications from interior design staff, LEED/sustainability staff, engineering staff and consultants
  • Determine when specification documents are complete and ready for printing, signing, sealing, and distributing
  • Assist project managers with preparation of addenda during bidding phase
  • Assist with maintenance of a technical resource library and research of methods, materials, and systems
  • Serve as a mentor and resource, while demonstrating knowledge of technical specifications and preparation
  • Foster and maintain positive professional working relationship among team members
Required Skills
  • Excellent listening, verbal, and written communication skills
  • Commitment to fostering collaborative teamwork
  • Dexterity to thrive in a fast-paced deadline-driven environment
  • Commitment to promoting a ‘modern’ and efficient specification delivery system
  • Perseverance in thorough troubleshooting and creative problem-solving
  • Familiarity with sustainability and LEED guidelines 
  • Knowledge of quality control processes

Software Proficiencies
  • Adobe Acrobat
  • Microsoft Office Suite
  • MasterWorks
  • AIA MasterSpec
  • Newforma and Deltek Vision desirable

A valid, unrestricted driver’s license and driving record, as deemed acceptable by our firm’s liability insurance carrier, must be presented and maintained.
Competitive salary; health, life, short-term disability, long-term disability insurance; paid leave; 401(k) plan; and holidays. We also offer more than 70 in-house continuing education courses ranging from technical subjects to communication skills. 
Through Moseley’s own in-house Moseley University program, employees are provided with a platform to learn additional skills that can assist with professional development and help pave the way for future advancement, while promoting the core values and attributes that make Moseley Architects unique in the marketplace.

Please submit your cover letter, targeted résumé, and references online at or via mail at 3200 Norfolk Street, Richmond, VA 23230, Attn: Human Resources.

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