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Construction Contract Administration Assistant

Raleigh, North Carolina
Moseley Architects is currently seeking a Construction Contract Administration Assistant for our Raleigh, North Carolina office location.  We are looking for a well-organized, “can-do” multi-tasker to join our construction administration team.  As the Construction Contract Administration Assistant, this individual will be responsible for providing administrative support to one or more Construction Contract Administrators working in the field.  The function of this role therefore requires that the administrative assistant work on multiple projects, tasks, and assignments during the course of any given day.   Timeliness, accuracy, and an ability to prioritize workloads are all important elements of needed to be a successful administrative assistant.  At least two years of previous experience in an administrative role working in an architectural or construction office would be favorable.

Location:  Raleigh, North Carolina
 
Knowledge, Skills, and Abilities need to include:
  • Typing and data entry
  • Timeliness, accuracy, and attention to detail are very important
  • Strong multi-tasker with the ability to successfully organize and prioritize
  • Proficient in Microsoft Office Suite as well as Procore, Newforma, Prolog
  • Knowledge of the following database programs also preferred: PlanGrid, Converge, Sharepoint
 
Responsibilities include but are not limited to:
  • Ensure all electronic construction phase files include setting up each new project with a “basic” set of files and all additional files needed thereafter for all projects
  • Enter submittal registers and contract data into virtual database at the start of the construction phase  
  • Log RFI’s, PCO’s, and Submittals, into various virtual databases and manage the transmittal to appropriate parties for review and response and return to Contractor  
  • Process Applications for Payment after approval by Construction Contract Administrator 
  • Enter CSI data into the Vision database
  • Maintain and organize Submittal “Samples” for each project with appropriate identification labeling  
  • Create Change Orders when requested, including assembling PCO backup information from files, copying and organizing into the Change Order package  
  • Keep project documentation moving for Construction Contract Administrators who are out of the office for an extended period of time due to project requirements
  • Assist Client Services by supplying information required for preparation of proposals when requested

A valid, unrestricted driver’s license and driving record, as deemed acceptable by our firm’s liability insurance carrier, must be presented and maintained.

Benefits
Moseley Architects will provide a competitive salary and a comprehensive benefits package including, employer paid: health insurance for the employee, health reimbursement account, basic life insurance, telemedicine services, payments for qualifying licenses/dues, and short/long term disability insurance.  Also available to employees: dental and vision benefits, flexible/dependent care reimbursement accounts, 401(k) with employer match, whole life insurance, pet insurance, ID theft protection, annual/sick/personal leave, holiday pay, employee assistance and wellness programs, employee discounts, a team-oriented work environment, development opportunities, and the opportunity to support our company’s mission and continued growth.

Through Moseley’s own in-house Moseley University program, employees are provided with a platform to learn additional skills that can assist with professional development and help pave the way for future advancement, while promoting the core values and attributes that make Moseley Architects unique in the marketplace.

Please submit your cover letter, targeted résumé, and references online at http://www.moseleyarchitects.com/careers/ or via mail at 3200 Norfolk Street, Richmond, VA 23230, Attn: Human Resources.

About the Firm
Moseley Architects provides comprehensive professional architectural, engineering, and interior design solutions to clients seeking responsive and reliable facility planning and design services, as well as specialized expertise. We understand that great design is only one component of a project’s success and strive to deliver high-quality, value-based, and timely service for projects both large and small. As a result, we have maintained a reputation as one of the most trusted design firms in the Mid-Atlantic region since 1969.

Moseley Architects is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability or veteran status.  For more information about your EEO rights as an applicant under the law please view “EEO is the Law Poster”, “Pay Transparency Notice”, and “Supplement”.

If you are a qualified individual with a disability, or a disabled veteran, you have the right to request an accommodation if you are unable, or limited in your ability, to use or access our online application system.  To request accommodation, please contact Human Resources at 804.794.7555

Moseley Architects maintains a drug free workplace.

 

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