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Construction Contract Administration Assistant

Raleigh, NC
Moseley Architects is currently seeking a Construction Contract Administration Assistant for our Raleigh, North Carolina office location. We are looking for a well-organized, “can-do” multi-tasker to join our construction administration team.  As the Construction Contract Administration Assistant, this individual will be responsible for providing administrative support to one or more Construction Contract Administrators working in the field. The function of this role therefore requires that the administrative assistant work on multiple projects, tasks, and assignments during the course of any given day. If you’re ready to make a difference and you meet the following criteria, we want to hear from you.

Location:  Raleigh, North Carolina
Knowledge, Skills, and Abilities need to include:
  • At least two years of experience in an administrative role at an A/E firm is favorable.
  • Typing and data entry
  • Timeliness, accuracy, and attention to detail are very important
  • Strong multi-tasker with the ability to successfully organize and prioritize
  • Proficient in Microsoft Office Suite as well as Procore, Newforma, Prolog
  • Knowledge of the following database programs also preferred: PlanGrid, Converge, Sharepoint
Responsibilities include but are not limited to:
  • Ensure all electronic construction phase files include setting up each new project with a “basic” set of files and all additional files needed thereafter for all projects
  • Enter submittal registers and contract data into virtual database at the start of the construction phase  
  • Log RFI’s, PCO’s, and Submittals, into various virtual databases and manage the transmittal to appropriate parties for review and response and return to Contractor  
  • Process Applications for Payment after approval by Construction Contract Administrator 
  • Enter CSI data into the Vision database
  • Maintain and organize Submittal “Samples” for each project with appropriate identification labeling  
  • Create Change Orders when requested, including assembling PCO backup information from files, copying and organizing into the Change Order package  
  • Keep project documentation moving for Construction Contract Administrators who are out of the office for an extended period of time due to project requirements
  • Assist Client Services by supplying information required for preparation of proposals when requested

To apply, please submit your cover letter, targeted résumé, and references online at http://www.moseleyarchitects.com/careers. Candidates for consideration must complete the application process through our website.

Moseley Architects provides competitive salaries and a comprehensive benefits package for all full-time employees, including:
  • Employer-paid health insurance
  • Employer-paid basic life insurance
  • Paid telemedicine services
  • Paid Parental Leave
  • Paid annual/sick/personal day leave
  • Paid short-term and long-term disability insurance
  • Employer-funded HRA (health reimbursement arrangement)
  • Dental Insurance
  • Vision Insurance
  • Pet Insurance
  • Whole and Term life insurance
  • Health FSA/Dependent Care FSA
  • Payments of qualifying professional licenses/dues
  • 401(k) with employer match
  • Hybrid work model (when applicable)
  • Wellness programs

About the Firm
Moseley Architects provides professional architectural, engineering, and interior design solutions to clients seeking responsive and reliable facility planning and design services, as well as specialized expertise. We understand that great design is only one component of a project’s success and strive to deliver high-quality, value-based, and timely service for projects both large and small. As a result, we have maintained a reputation as one of the most trusted design firms in the Mid-Atlantic region since 1969.

A workplace survey in 2023 showed that 93% of employees feel appreciated and recognized for their accomplishments; 98% believe that their work serves a valuable purpose for our firm; 93% believe Moseley Architects respects and values their time with family and friends, away from work; and 96% would recommend Moseley Architects to friends for employment.

Moseley Architects is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability or veteran status.  For more information about your EEO rights as an applicant under the law please view “EEO is the Law Poster”, “Pay Transparency Notice”, and “Supplement”.

If you are a qualified individual with a disability, or a disabled veteran, you have the right to request an accommodation if you are unable, or limited in your ability, to use or access our online application system.  To request accommodation, please contact Human Resources at 804.794.7555

Moseley Architects maintains a drug free workplace.


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